Plane's Unified Payroll experience enables customers to run payroll for US (W-2) employees, international employees, and contractors worldwide, all in the same platform. Unified Payroll replaces Plane's original functionality for recurring contractor payments.
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Read more about the benefits and process for switching if that applies to your organization: Switching to Unified Payroll for recurring contractor payments.

Payroll > Run payroll is where you can manage all payroll. Note: You won't see Run payroll in the navigation menu until you receive access.

Payroll is represented with payroll items containing the earnings, deductions, benefits, reimbursements, etc., used to pay an employee or contractor for a given pay period.

The Overview tab helps you manage payroll by grouping payroll items to give you quick visibility. You'll see payroll items that:

Payroll items for current pay periods that have not been processed yet will always be displayed with the upcoming deadline(s). You'll also see items that are currently being processed or have been recently paid.
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In the example above, one US employee is paid on a twice-per-month pay schedule, and one contractor in India is paid on a monthly pay schedule. Because Unified Payroll enables you to run payroll for everyone – contractors and employees, US and global – you can pay both the US employee and the Indian contractor from the same payroll screen.

In the example, all payroll items in the current period are pending/waiting to be processed with pay dates on May 15th and May 31st.

When you click into the Pending payroll item for the contractor, you see the following.

You can make changes, such as revising hours and adding additional earnings, reimbursements, or notes. Changes are allowed up until the approval deadline when payroll will begin processing.

You can decide if you want to manually approve payroll or have payroll be auto-approved by toggling a pay schedule's auto-approve setting.

Payroll changes can also be initiated from a team member’s profile, such as changing their compensation or adding a recurring reimbursement.

All contractor payroll has a four-business-day processing period. In our example, the pay date is May 31, 2023. Therefore, you must make any changes before the approval deadline of Monday, May 24 at 12 pm Pacific. (This accounts for the bank holiday on Memorial Day, May 29th). Approval deadlines are displayed prominently in the new experience in your local time zone.

Soon after processing begins, Plane will initiate the charge to your bank account or Plane balance to fund payroll. The charge is completed within two business days, and then payments are initiated to team members over the next two days to land on the pay date.

Please note:

The Run payroll page is always available for you to monitor the current pay period and see what has recently been processed or paid.

You will also receive email notifications before the approval deadline:

To run payroll:

Functionality for expense reports and recurring reimbursements works similarly with Unified Payroll.

Expense reports approved for team members who are on payroll will be reimbursed through payroll.

Payroll > History gives you access to all payroll that has been paid. You can review individual payroll items or view the Payroll Summary report.

All payments to team members, whether they originated from Unified Payroll, historical recurring contractor payments, or one-time payments, are included under Payments > History.

Two payroll reports are available under Insights > Report:

Note: Only employees and contractors can be added to Unified Payroll. You cannot add vendors but can continue to pay them with one-time payments. You also have the option to convert a vendor to a contractor.

Please contact support@plane.com if you have any questions.