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How to Navigate Plane as an Admin

Introduction

Welcome to Plane! 🎉

This article will serve as a guide on how to navigate your Admin dashboard.

💡 Please note: Admins and account owners have the same dashboard. The only difference is that Admins do not have the option to add or remove other Admins.

Overview

The navigation bar is on the left side of the admin dashboard.

To the top left of the dashboard, you'll find an arrow beside the name of your organization, which shows the profile menu. Once you click that arrow, you'll have access to Switch workspace (under Accounts), and, under your account name, Settings, Support, and Sign out.

Below that section, the following menu options are listed: Home, People, Payroll, Payments, Expenses, Time off, Time tracking, Accounting, Compliance, Insights, Company, Documents, Features, Apps, and Developers.

Directly below the profile menu, you'll find a Search bar you can use to quickly jump to any page or look up a team member.

Navigation menu items

Profile menu

  • Company name with user access tag: Shows whether you're accessing an Admin, Manager, Contractor, or Employee profile.

  • Switch workspace: Gives you the option to create or switch to a different company profile.

  • Settings: Gives you the option to change password or enable 2FA.

  • Support: Allows you to contact the Support Team via email.

  • Sign out: Allows you to sign out of your profile.

Search

Click the Search bar at the top of the sidebar to open a quick-access panel. From here you can:

  • Jump straight to any page in your navigation menu (e.g., type "payroll" to jump to Run payroll) — each destination also shows its own keyboard shortcut, such as G then H for the Home dashboard.

  • Search for an employee, contractor, or vendor by name or email to open their profile directly.

Home

  • Dashboard: Displays a general overview of your company profile, a preview of your list of pending tasks, a preview of your notifications, the number of active team members, upcoming holidays, and work anniversaries.

  • Tasks: Shows a list of any pending admin tasks that need your attention. e.g., contract signing.

  • Notifications: Shows a list of notifications. e.g., funds being collected for payments, failed payments, completed onboardings, etc.

  • Calendar: Shows a list of events and milestones. e.g., upcoming holidays, birthdays, and work anniversaries.

People

  • Team: Shows a list of your employees and contractors, including each person's department where one is assigned. Archived employee and contractor profiles can be accessed from a link at the end of this list.

  • Onboarding: Shows a list of employees and contractors who are being onboarded. You have the option of clicking each onboarding item to view more details.

  • Access: Shows a list of all admins and managers, including the account owner. You're also able to invite more admins and managers from this page.

Payroll

  • Run payroll: Shows a list of paid, pending, processing, draft, and Overdue payrolls for contractors and employees. Overdue payrolls will be displayed here for a limited time. You'll be able to view, edit, approve, and skip payrolls from this tab. You're also able to create off-cycle payrolls here.

  • History: Shows a list of contractor and employee payrolls that have been paid.

  • Issues: Shows a list of errors or issues affecting a payroll.

  • Settings: Shows a list of pay schedules and the team members added to them. You'll be able to edit, create, and delete pay schedules from this tab.

Payments

  • Pay contractors: Gives you the option to create one-time payments for contractors outside of a payroll. You can also bulk upload payments from this tab. This is also where vendor payments are created.

  • Requests: Shows a list of contractor and vendor payment requests that are Pending, Rejected, Withdrawn, and Completed.

  • Vendors: Shows your list of vendors.

  • History: Shows a list of all contractor payments.

  • Balance: Shows your available and pending Plane Balance, and a log of deposit and withdrawal activity.

  • Charges: Shows a list of all charges made to your account and Plane Balance.

  • Refunds: Shows a list of all refunds.

Expenses

  • Inbox: Shows a list of pending expenses from team members.

  • History: Shows a list of Approved and Rejected expenses from team members.

Time off

  • Requests: Shows a list of all Pending, Withdrawn, Approved, and Declined time off requests.

  • Upcoming: Shows a list of approved upcoming time off.

  • Settings: Allows you to choose which time off types you want to make available to your team members.

Time tracking

Your Time tracking tab allows you to view submitted time entries for your team as well as enter them on their behalf.

Accounting

  • Prepare: Gives you the option to connect your accounting software. More details can be found here.

  • Settings: Gives you the option to manage settings for the accounting automation.

Compliance

  • Overview: Provides a link to 1099-NEC forms for your US contractors and shows a list of their names, contract types, and pending compliance forms.

  • Taxes: Shows the current tax filing year and lets you update your EIN, company name, and address. This tab also shows a list of Filing/Filed and Skipped compliance documents.

Insights

  • Reports: Gives you the option to create reports for Payments, Payroll summary, Expenses, Payroll journal, Payroll preview, People, Compensation history, Payroll benefits and deductions, Benefits, and Time off.

Company

  • Workspace: Shows your workspace name. We'll use the workspace name when referring to you in emails and notifications.

  • Entities: Shows the legal name(s) of your company and their verification status. If you click on a company name you'll see additional information such as the Business details, as well as Management and Ownership.

  • Bank accounts: Shows you a list of bank accounts. You're able to replace the existing bank account and/or add new ones.

  • Plan & billing: Shows you a list of invoices and receipts for your Plane subscription.

Documents

The Documents tab shows a list of company and team member documents that have been uploaded to Plane. This includes contracts, invoices, tax forms, addendums, etc.

Features

The Features tab shows which Plane features are enabled for your account aand which additional features are available for you to turn on, including ones still in Beta.

Apps

The Apps tab provides you with the option to add your account apps to Plane. Currently only supporting Quickbooks Online. You can find more details here.

Developers

  • Sandboxes: Lets you create a sandbox environment to test integrations without affecting your live workspace.

  • API keys: Lets you generate and manage API keys for accessing Plane programmatically.

  • Webhooks: Opens Plane's webhook management portal in a new tab, where you can configure and monitor webhook endpoints.

Questions?

We're here to help! You can find more of our guides here, reach out to us at support@plane.com, or use Plane's in-app chat.

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