When it comes to offboarding, we differentiate between voluntary and involuntary employee departures. In either case, we ask that you give us as much notice as possible and involve us from the start, so we can better support and guide you through the offboarding process.
Voluntary Offboarding (Employee Resignation) refers to situations where an employee initiates their departure, e.g. by submitting a resignation letter.
ℹ️ Important Notes
Timeline: Depending on the notice period specified in the employment contract, it can take anywhere between 1 to 4 weeks until an employee is terminated.
Documentation required: A resignation letter from the employee and information on their taken PTO days.
Wet signatures may be required, depending on the country.
Steps and Process
Notify Plane as soon as possible if an employee informs you that they would like to resign and initiate the offboarding via Plane.
The employee needs to send their resignation letter to support@plane.com. The letter needs to be addressed to the employee’s legal employer as stated in their employment contract and should mention their termination date. If the employee wants to waive their notice period stated in their employment contract, they should mention this in their resignation letter. In some cases, a wet signature will be required, but this is country-specific; we will let you know if this requirement applies.
Let us know how much Paid Time Off (PTO) the employee has used so far. Employees are entitled to the payout of any accrued but unused PTO or to use the PTO before their employment ends.
Once we have received an employee’s resignation letter and information about taken PTO days, we will begin the offboarding process on our end.
Our payroll team calculates the final payroll amounts and in case there is an acknowledgement letter for the resignation (varies by country), Plane uploads it to the employee’s profile.
The employee receives their final pay, including any PTO owed (if applicable), with their regular last payroll.
Frequently Asked Questions
Does the employee need to work their full notice period?
If you both agree to it, the employee can waive their notice period. This should be mentioned in the resignation letter.
How do I start the termination process?
It is best to initiate the termination process directly through the Plane platform — as outlined below. Alternatively, if you have specific questions, you can reach out to support@plane.com
Log in to your account on manage.plane.com, and go to the People tab.
Click on the “Team” tab. Next, click on the “>” next to the employee's information on the right-hand side of the page.
Finally, click on the three purple dots in the top right corner and select “Terminate Employee.”
Our team will then reach out to you to discuss the offboarding process, since this can vary depending on the grounds for termination.
What documentation do I need to provide?
You’ll need to provide Plane with information on how much PTO an employee has used. You’ll also need to provide a copy of the resignation letter for resignations.
How long does it take to terminate an employee?
For employee resignations, it takes about 1 to 4 weeks. All employee offboardings must be compliant with applicable local labor laws. We try to work as fast as possible within the guidelines of these laws while maintaining compliance.
Questions?
We’re here to help! You can find more of our guides here, reach out to us at support@plane.com, or use Plane's in-app chat.